Nearly half of U.S. knowledge workers now work away from the office at least some of the time, and the number is rising. Business leaders cite lower costs, improved productivity, and streamlined collaboration as their top reasons for encouraging employees to work remotely.
Achieving Secure Access
The key to a successful remote team is streamlined and secure access to your information, and your office equipment plays a leading role. Here’s how you’ll need to proceed.
1. Acquire robust office equipment.
Your remote team won’t be nearly as productive if your copiers are outdated. A high-performance multifunction copier can provide the link between your office, your documents, and your remote employees. These state-of-the-art devices allow users to authenticate remotely to print, share, and access documents from any location with internet access.
2. Deploy mobile scanning and printing.
Your remote team will face situations that require document scanning and printing. A multifunction system with a scanning feature provides a way for users to remotely capture and print invoices, contracts, proposals, and more, without the long delays associated with hard copies. Your team won’t need to return to the office just to print and share documents, making their time in the field much more productive and far less expensive for your company.
3. Secure your data.
No remote worker policy is complete without robust print security protocols. Xerox office equipment allows multiple users secure access via user authentications. Features like data encryption and pull-printing provide additional layers of protection to keep your documents protected from unauthorized access.
The remote worker is here to stay, and smart solutions like networked copiers, mobile devices, document management, and managed print services are your company’s path to successful implementation. Get in touch with the knowledgeable staff at Indiana Business Solutions to find out more today!
